Applying for a pass

Applying for a pass

The ID Centre has implemented a new online system for making all types of ID Pass applications. You can access the new system using the link below:

The new system allows you to complete the application forms online, and upload all necessary documentation to enable an ID pass to be issued.

Becoming a sponsor

If your organisation is not yet a sponsor, you must contact the ID Centre to request to be invited onto the ID Scheme. You can send us an email at

NB: The main contact person applying on behalf of an organisation to become a Sponsor MUST be the first applicant to become an authorised signatory. This will mean completing a full application and referencing.

Training will be provided to all new Authorised Signatories on how to use the system to make applications.

Important Documents

Passes for Diplomats

ID pass applications for Diplomats will remain to be a paper based form.

Download Application for Diplomats (Form 9)

Reference Template letters

If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient - these are set out in the direction that we have to ask you to follow. Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.

Proforma I: Employment reference For referees, not for the current employer. Download Proforma I

Proforma II: Sponsoring Company reference For the current or most recent employer. Download Proforma II

Proforma III: Self-employment reference To verify details when an applicant has been self-employed. Download Proforma III

Proforma IV: Employment in family business reference To verify details when an applicant was employed by their own family. Download Proforma IV

Proforma V: Employment agency reference If your applicant's employment was with an agency. Download Proforma V

Proforma VI: JobCentre Plus reference If your applicant was unemployed. Download Proforma VI

Proforma VII: HMRC reference If in a family business or self-employed and those businesses are no longer listed. Download Proforma VII

Proforma IX: Educational reference References from schools, colleges and universities. Download Proforma IX

Proforma X: Gap reference To check any gaps of over 14 days in an employment record. One reference per gap is required. Download Proforma X

Proforma XI: Voluntary sector reference If an applicant has spent time in the voluntary sector. Download Proforma XI